Though photocopiers have now become widespread in institutions and offices globally, they involve a lot of expenses, which might be expensive for startups and medium businesses.
If you are looking for ways to reduce your copying expenditures then renting a photocopier might be the solution for you. Photocopier rental is an excellent way to manage your printing services and cut your associated costs.
Copy machine rental allows you to get access to printing services when you don’t have the initial capital needed to purchase a copy machine.
Who can Benefit from Copier Rental?
Copier rental can be a good solution for:
- Temporary offices, sales offices, short engineering and construction projects.
- Learning institutions, government bodies, and charities also frequently use copier rental.
- Meeting short-term requirements for bulk document production (emergencies)
- Special events that need to produce leaflets in bulk (conventions, seminars and trade shows)
Differences Between Photocopier Rental and Leasing
A copier lease is a long-standing agreement that involves you paying a fixed amount monthly for the use of the copy machine.
When you rent a copy machine, it’s usually a short-lived agreement where you pay a fee for the use of a photocopier for a certain period.
If you are not sure about whether you should rent or lease a copier think carefully about the period you need the photocopier for.
Benefits of a Photocopier Rental
If you’re looking for a photocopying machine for your small business, you might want to consider photocopier rental instead of purchasing one outright.
Keeping the following benefits of renting a photocopier in mind will help guide your startup to the right decision:
- Improved Budgeting
Renting a copier can help ease budgeting concerns. Rather than making one large payment at the time of acquisition, renting a photocopier creates a set schedule of smaller, affordable payments, enabling you to better arrange financial resources.
- Cash Flow Conservation
With photocopier rental, there is no deposit needed and no considerable cash outlay from your cash flow. Consequently, you can now use your cash more effectively by investing it, rather than using it for business infrastructure.
- Return on Investment
When you rent a new copier your objective is to increase efficiency. Access to advanced technology together with increased productivity without a large initial investment enables you to get a higher return on investment.
- No Tied-Up Capital
Photocopier rental doesn’t typically require a down payment, leaving your business with no up-front expenses. On the flip side, purchasing a photocopier will tie up useful working capital.
Renting allows you to save your business’s free cash for other uses while making an affordable monthly payment on your photocopier rental.
- No Need to Pay Costly Photocopier Repairs
Most office equipment providers will provide you with a maintenance agreement when you rent a copier.
Even better, if your copier requires maintenance, a free loan copy machine is provided while the repairs are being done.
- Free Training and Installation
As part of the rental agreement the service provider will deliver and install the equipment before teaching your workforce how to use it efficiently.
This is all included in the monthly photocopier rental fee. It’s not only far more convenient but means you get training from the pros.
The result is your employees can make the most of the copy machine’s functionality and you don’t waste time getting everybody up to speed through trial and error!
- Flexibility
Flexibility when it boils down to upgrades, and payments mean that a rental solution grants you the freedom to expand and grow your business at your own pace
- No Risk
If you’re unhappy with the copy machine you can cancel your service without penalty or change your program as your needs change. Also, there is also no long contract you can’t get out of.
- Different Volume Copiers
Another advantage of getting a photocopier rental is the flexibility you get with regards to the volume your business requires. If you’re running a start-up a mid-to-low volume copiers are your best options.
As your business expands you can adjust your renting contract to meet your increasing demands and swap to a high-to-mid volume copy machine.
- Flexibility of Payment
When you’re renting a copy machine you can choose the most suitable arrangement for your specific needs.
- Keep Up with Technology
Since photocopier technology is always advancing, choosing to lease instead of purchasing a copier gives your business the option of upgrading to a newly released and more advanced model during your rental period.
Purchasing a photocopier places the burden of upgrading your equipment solely on your business’s shoulders; renting a copy machine gives your business the freedom to move to higher-end, technology-improved equipment.
- Taxes
Photocopier rental can help you cut your tax bill since the cost of renting a copier is deductible as a business expense, which reduces your total net cost. This can help you decide if you should rent or buy a copier.
- Avoiding obsolescence
Renting equipment is an easy way to avoid obsolescence, which is a major concern for some businesses and a non-issue for others.
A Business that only needs a basic copier is usually less affected by obsolescence than one that relies on highly specialized copiers with specific high-tech features.
To Wrap It Up
There’re many more advantages that we can get indirectly and directly through renting such equipment, so if you want to see your business grow without any risks and fully optimize your budget, renting a copier is the definitive solution.
