[su_dropcap style=”flat”]Y[/su_dropcap]OU’VE GOT a good feeling about your business today. All of your employees know what the task is and you have confidence in their ability to do it.
But by the end of the day you find that productivity was way below what you expected. Everyone seemed enthusiastic at the beginning of the day, but now everyone seems stressed out and glad to be going home.
What happened? Well, you might want to double check the equipment your employees are using. One of the biggest detriments to office productivity is inefficient equipment. I’ve seen employers try to come up with a variety of other reasons before finally accepting that the equipment is causing the issue. It can be an expensive one to correct, so many are reluctant even to try. But if you have the money then it’s not an issue you can afford to ignore. Employees should feel comfortable and able to do their job. Have a look through this article and see if your employers have everything they may need.
Dual monitors make multitasking easier
Two monitors!? Isn’t one enough? It may be enough. But it will all depend on the work your employees are trying to do. These days, many office jobs require juggling lots of computer documents. It involves having lots of browser tabs or program windows open and having to switch between them frequently. When you’re doing this with one monitor, the process becomes confusing and frustrating. It also becomes considerably slower.
Do not dismiss the idea of giving your employees a second monitor! It will allow them to have even more open and visible at once, which will be a massive help to productivity. Setting up another monitor to share the display on a Windows PC is easy. Even laptops can have a monitor attached to them for the same purpose. All modern laptops will have a VGA, DVI, HDMI or DisplayPort connection that lets you add a second screen.
One of the biggest causes of computer slowdown is a lack of available memory. You’d be surprised how fast memory gets eaten up by the various documents and images we have to save at work. Memory storage should also be considered for other reasons. If employees are always sending big files to one another over the cloud, that eats at your bandwidth. That slows down everyone’s browsing, which leads to productivity being killed.
Make sure the computers you provide for your employees have more memory than they could possibly need. If you want to solve both problems in one, consider getting USB memory sticks. You want ones in the 32-64GB range, at least. You can get them in bulk to ensure everyone in the office can get one.
A comfortable (and sturdy) chair
Don’t just assume it’s okay to be a bit uncomfortable at work! Sitting comfortably is important for both your health and your productivity. If this is occurring at your office, you should be replacing those chairs.
Make sure the chairs in your office are okay for everyone. People respond to chairs in different ways, so consider sending out an email asking for feedback on the ergonomics of your office. If a chair isn’t suited to someone’s height and posture, they could eventually be in pain. It will increase fatigue and create a distraction. After all, they’ll be spending a lot of time focussing on the chair when they should be focussing on work!