The primary concern for any successful business is to remain profitable. It will do so by sticking to what it does best: offering attractive products and services to its customers. As you can imagine, larger businesses have many departments filled with teams of people that run those companies like well-oiled machines.
Firms that are based out of a large office building will often have a maintenance team headed by a building manager. It’s that person’s job to oversee the servicing and repairs of machines and equipment in the building, ranging from copiers to air conditioning systems.
As you can appreciate, part of a building manager’s remit is to ensure the health and safety of all employees while they work on the premises. If you’re a building manager, you will no doubt be aware of your responsibilities.
So, how can you make the lives of your maintenance team workers (and yours) easy? And how can you ensure that your department keeps on top of its tasks? Today’s handy building management bible is here to help you out!
Set up a fault reporting system
It goes without saying that you can’t be everywhere in your building at all times. When something fails in the building’s infrastructure, you need to have an easy way of knowing when that happens. That’s why it makes sense to set up a fault reporting system.
Sure, some electronic systems might alert you to problems. But, there will often be issues that can only get spotted by people. That’s why company employees need a way of reporting any issues to you. It could be something as simple as an email form on your firm’s Intranet site. Or it could have a software solution that all employees use.
Schedule preventative maintenance for building equipment and machinery
The company you work for will use all kinds of equipment, machines, and tools on a daily basis. As we all know, such items will stop working as intended after a prolonged use. To prevent any significant (and expensive) problems from occurring, preventative maintenance is a must.
But, how can you keep track of and schedule the servicing and repair of potentially thousands of items at your building? A CMMS (Computerized Maintenance Management System) is an ideal asset-tracking solution that you can use to log and review any physical machines and equipment in your building.
It’s worth your company investing in the best CMMS software that money can buy. That way, you won’t end up with a maintenance software solution that doesn’t meet your requirements.
Negotiate maintenance contracts with third-party suppliers
There will be some types of equipment that your staff cannot repair by themselves. Air conditioning systems are one such example, especially when it comes to dealing with refrigerant leaks.
In those cases, you need to have maintenance contracts with specialists that can repair such infrastructure items when required.
Rather than paying expensive one-off fees, it makes sense to negotiate ongoing repair contracts. It’ll save your company money, and it will give you fewer maintenance worries to deal with.
Thanks for reading today’s ultimate building maintenance bible for building managers; I hope you enjoyed it!
