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Business experts will quickly find the little things that have an impact on a company. There are many tiny things that you may think have no bearing on your business at all. In today’s piece, we will be focussing on one of those tiny things. It’s something you wouldn’t give a second thought, but, it’s more important than you think.
As you can tell by the title, I’m talking about reducing paper in your business. Why is this so important? Allow me to explain:
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Paper Creates Waste
Using lots of paper in your business creates huge amounts of waste. Even if you recycle, it’s still not an ideal situation to be in. Waste means you have extra effort on your hands. You have to put paper in the right bins and then collect it all and stick it outside. If you reduce your paper usage, your business won’t make as much waste.
Paper Decreases Efficiency
It’s amazing how inefficient a business can be when it uses too much paper. Paper documents and notes are really easy to lose and hard to find. You can make life a lot easier if you do things digitally instead. Finding notes and documents is much simpler, and can be done in seconds instead of minutes.
Paper Is Old
To make it in business, you have to adapt to the modern way of doing things. It’s time to face facts; paper is old. It’s outdated, and this will reflect on your business if everything is done using loads of paper. If customers keep getting letters instead of emails, they’ll think they’re dealing with a company from the 20th century, not the 21st.
It’s evident that increased paper usage can be bad for your business. So, you need to learn how to gradually reduce your use. Here are a few tips that are easy to follow and have an instant impact:
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Digital File Storage
As I alluded to earlier, an easy way to get rid of paper is to go digital. Keep files and documents on your digital devices instead of on sheets of paper. There are companies like Digital Designs that can help your business move beyond paper. It’s such a simple tip and will change so much about your business.
Mobile Note Taking
A lot of people are guilty of using paper to jot down notes. They end up going through sheets and sheets of the stuff when they don’t have to. With smartphones, you can take notes and save them on your device. This can be done by typing them in or dictating them via the microphone. As a result, you have paperless notes that you can take anywhere.
Stop Buying Paper
My final tip is simple; stop buying paper. If you don’t buy paper, then there’s no chance people will take it from the printer tray and use too much of it. If you need to print things out, get people to bring their own paper in. Not only does this reduce paper usage, but it also helps limit your office expenses too.
Keep all of this information in mind if you want to make small changes that have a big impact on your company.
