From board meetings to brainstorming sessions, chances are your company’s conference room gets a lot of action. Is it as up-to-date as it could be, though? Efficiency is the key to running a successful business, and that means your conference room needs to work for your company. Creating an inviting space that fosters ideas and brings about conversation is essential. Use these tips to help you build a better space.
Create a Video Wall
One of the biggest conference room technology trends right now is the video wall. There is nothing worse than trying to gather 20 people around one small TV or laptop screen to watch a presentation. If you want everybody in the meeting to soak in all the information, you need a bigger space. These days, an increasing number of companies are turning to high-end projectors with plain white walls. This creates a larger viewing space that makes it easier for everybody involved in your meetings to take in what’s going on and retain information. Projectors of today are easy to set up and easy to connect a laptop, making your job a breeze.
Use a Centralized Booking System
If you own a large company, chances are you’ve come across a time when a conference room was accidentally double-booked. You can prevent this problem by investing in and using a centralized booking system. Scheduling software for conference rooms operate in real time, providing bookers with the ability to see when each room is next available, allowing for the booking of resources such as Slack, and providing email confirmation options. This makes it much easier for everyone to stay on task and remain efficient and is especially helpful if your company has more than one conference room.
Add Soundproofing Options
Soundproofing is essential for everyone in the office, whether they’re in a meeting or working outside of the conference room. Voices carry and can be quite distracting for many people who are supposed to be focusing on specific tasks. By adding soundproofing to the walls of your conference room, you keep your webinars, recordings, and brainstorming meetings where they belong–in the conference room. This means that outside noises won’t distract the people who are in the meeting. Conversely, when people outside the meeting can’t hear what’s going on behind closed doors, they are more likely to be able to stick to their own tasks.
Choose Comfortable Furniture
Comfortable chairs and tables are essential in any conference room, especially if you’re planning to hold long brainstorming meetings in the room. In addition to tables that provide plenty of space to spread out meeting items, you’ll need ergonomic chairs that help people to sit comfortably during meetings. If you want a space that can be used in a multitude of ways, consider other types of seating as well, such as sofas or large exercise balls.
Creating the right type of conference room is essential for fostering creativity and boosting productivity. By adding the right technology, providing comfortable seating, and ensuring outside distractions aren’t a problem, you are much more likely to have a successful company.
