ONE OF YOUR FIRST tasks when you start a new business is to set up your office. Your office has got to hit a number of targets. It’s got to look and feel professional. Don’t forget this is where you’ll be taking new clients and investors in the hope of impressing them. It’s got to be stunning on the outside as well. Aside from marketing it would be useful if clients were attracted to your business without that push. For one thing, it would definitely save you some cash. But there is one factor that a business office absolutely must have. It’s got to be an effective place for work. It needs to be designed for high levels of efficiency. Believe it or not, you should be thinking about this as soon as you start looking at a place to buy or rent.
Choosing The Right Location
You might think that the location of your office doesn’t alter how efficient or effective your business is. But let’s think about that for a moment. At the very least your office is going to need employees. If there aren’t good transport links to your business or near it, they’ll be late quite a lot. If you choose a place with high levels of traffic, they could get stuck out on the road. Then there’s that idea of attracting consumers. Obviously, for your business to attract clients it’s got to be in a place they frequent. Or at the very least where they know about.
Then you need to consider supplies. Your business is going to need supplies, and it may even be shipping products to customers. Again, if you’re not near good transport links, there’s going to be a delay in those services. A delay that will end up costing your company customers and money eventually, we guarantee it.
But there’s even more to consider than that. If you choose an office in the middle of nowhere, you might get it for a great price. But how are the internet speeds? Your internet speeds need to be fantastic and fast if you want your company to be effective. Particularly, if your business is part of the online industry.
Design And Decor
Do you know how much the design of your office affects your business? We’re not talking about whether clients want to sign on the dotted line either. We refer to everyday workings of your company. If you want your business to be effective, you’ve got to make sure the design is right. Something as simple as the colours you choose could have an impact. No, we’re not exaggerating. Different color schemes have been shown to impact how hard someone works or even how open they are to idea. Light blue tends to make people happier and more open. Dark red seems to cause feelings of anger and that’s that last thing you want in your office. As well as this, working in an office can be stressful. You want to do what you can to keep your employees as calm as possible.
You may also want to think about the way your business office is laid out. Different layouts for your office are going to encourage or discourage communication and group work. If you want your employees to work as a group, make sure that desks are facing one another. Or, just have a few large desks for employees to work around. You can then have separate rooms or cubicles sectioned off for individual work. This type of design choice is going to encourage creativity.
Furthermore your office and place of work has got to be comfortable for your employees. In particular, you should make sure that there is at least some art and decor on the walls. They should not just be bare. As well as that, you may want to think about how comfortable furniture is. Employees would benefit and work far more effectively sitting in chairs with good back support.
Tech And Hardware
Tech and hardware is playing a huge part in the modern business. If you’re working in an office you need to think about what tech and hardware is available for your employees. In some cases, hardware can be replaced with the digital equivalent. For instance, there’s no longer any need for businesses to have fax machines. Not when companies can save paper, sending fax info straight to email. If it does need printing it can be printed by a typical, cheaper printer.
In other cases, you may want to think about outsourcing an issue away from your office. Copying is expensive for businesses, particularly when it’s a fundamental part of the business model. But by outsourcing this issue, you’ll save money and get an efficient service.
Aside from that you may want to think about the eco-efficiency of the tech and hardware that you’re using. You could have a look at a company like Scope Business Imaging. If you do, you’ll find you can shop for tech like copying machines based on the level of efficiency they work at. It may not seem like an important consideration. But it’s going to have a huge impact on your office and your business.
Running The Office
Lastly, what tech you have or what your office looks like isn’t the full picture. You need to think about how you’re running it. In particular, it’s worthing asking whether you’re at the head of a healthy office environment. A healthy office environment should not be constantly filled with confrontations or arguments. Instead, people should find a way to work together and solve issues. As the business owner, it is your responsibility to ensure this happens. If you do, your office will be a more effective place to work. You’ll get a lot more done throughout the day.
One idea to make sure this happens is to speak with your employees at least once a week. Check in with them and ensure that there aren’t any problems bubbling underneath the service. If you don’t do this, there could be an issue in your office preventing your company achieving maximum potential.