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7 Tips To Prevent Miscommunication In The Workplace

Miscommunication causes conflict, resentment, disappointment, complaining, and confusion. All of those issues cause stress. Therefore, if you wish to create a high happiness factor in your workplace you may want to consider employing the following ideas.

  1. Post your Mission and Vision Statements in noticeable places throughout your office. Make sure that everyone knows what they are. Ask people to tell you what the mission and core values of your company are when you walk around your office. Keep the mission and vision in every employee’s mind.
  2. Provide inclination for all employees. Let people know what kind of behavior is expected from the very beginning. Make sure that they know how much you value collaboration. Emphasize the Mission and Vision Statements. Motivate new employees to make suggestions when they find gaps in the methods.
  3. Be very clear about what you will not tolerate. Let people know that finger-pointing and accusing others of failing to meet expectations is not acceptable. If you have to, have posters printed reminding your employees that they are a team and that working together is part of the purpose here. Respect is a very important element of a good and productive culture.
  4. Make sure that there are no missing pieces in your methods. As soon as you become aware of an issue, fix it. Add the necessary steps to the method. If necessary, divide those essential steps between two procedures that perhaps have not been properly associated.
  5. Always have a structure in your meetings. Create an agenda. Make sure that the participants have the agenda ahead of time and know what will be covered in the meeting. Don’t allow people to get sidetracked or to bring up unimportant topics. In a status meeting, set a time limit for each person and move on to the next person when the time is up.
  6. Consider creating a team-building award and reward employees who find some innovative way to improve team spirit or overcome difficulties. Consider supporting team activities in non-working hours, such as bowling, golf, picnics, or fund-raising for charities. The advantage to the company will be immeasurable.
  7. Encourage suggestions from employees on methods and other business issues. If branding is an issue for your company, involve the employees in an effort to come up with appropriate branding. If you’re considering a marketing campaign or a promotion, ask your employees for suggestions. Make it a team effort.

Conclusion: Your ability to keep the drama to a minimum and maintain the teamwork approach for your employees will rely, to a great degree on making sure they know what is expected of them in clear, succinct communication. If you seem to have a lot of drama in your workplace, it likely comes from confusion and its resulting dissatisfaction. Create and implement a solid, organized business system and employ clear, concise, effective communication and you will probably end the drama.

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Sandy Chernoff
Sandy Chernoffhttp://softskillsforsuccess.com/
SANDY'S 30 years of didactic and clinical teaching in study clubs and continuing dental education, coupled with her almost 40 years of Dental Hygiene practice bring a wealth of experience to her interactive soft skills workshops. With her education background she easily customizes interactive sessions to suit the specific needs of her clients. Her energetic and humorous presentation style has entertained and informed audiences from Victoria to New York City. Sandy’s client list includes law firms, teaching institutions, volunteer and professional organizations and conferences, businesses, and individuals. Her newest project is turning her live workshops into e-learning programs using an LMS platform. Her teaching and education background have helped her to produce meaningful and somewhat interactive courses for the learners wanting the convenience of e-learning options. As the author of 5 Secrets to Effective Communication, Sandy has demonstrated her ability to demystify the complexities of communication so that the reader can learn better strategies and approaches which will greatly improve their communication skills and ultimately reduce conflict, resentment, disappointment, complaining, and confusion. As a result, the reader will be able to increase productivity, efficiency and creativity, improve all the relationships in their lives and ultimately enjoy a happier, healthier existence! Sandy blogs regularly on her two websites on the various soft skills topics that are featured in her workshops and e-learning programs.

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6 CONVERSATIONS

    • Hi Chris, things always work better when everyone feels like they have a stake in it. The more people understand how they fit into the big picture, they better they perform and collaborate. Good teamwork depends on effective communication!

      • Totally agree. For teamwork, leaders, and even high producers, I support via the 5C’s.

        Communication
        Capacity
        Capability
        Caring
        Credibility

        All aligned to Focus, Sense of Urgency, Discipline, and Innovation

        Any piece missing can turn a well oiled team machine into a fragile house of cards.

        • Hi Chris,
          I like the 5 C’s and I totally agree with you. Without clarity, true interest & caring as well as the recognition of potential and the support to make it happen, teams would not do well.
          Thanks so much for your thoughtful and insightful comments.

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