Getting fully organized involves more than simply buying some cool file folders and alphabetizing the reference books on your shelf. Instead, it is more about making sure you can easily find the information you need, when you need it, all the time. That requires that you put the necessary systems, processes, and resources in place so you can spend your time productively and efficiently accomplishing what you need to achieve and meeting deadlines as necessary, not searching for a particular document or email you created last year that you now think might be relevant to a current issue. If you organize yourself in this way, your goals will be more readily accomplished, you will feel less stressed, will actually have some time to be more creative, and be able to spend some quality time with your family and friends.
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Try to make specific choices about the various activities in your life. Focus on spending time that is both fun and productive for you. Click To TweetIf family time is important to you, choose a lifestyle that allows ample quality time with them, so that you can feel satisfied. If you like to work out regularly, be sure to make time for that so that you will feel good about yourself and maintain your energy levels so that you can perform well in all you do.
No one does everything well. Click To TweetBecause the things you do well usually give you greater joy and require less time, choose to do them and delegate, if you can, at least some of those tasks you do less well or enjoy less . Try not to take on something with a steep learning curve if you don’t have the available time. Instead, design your life to meet your desires, and recognize when to say no to opportunities that are outside the scope of those aims and wants.
Many people go crazy trying to figure out how to spend time with friends, family, work, play, etc. If possible try to find ways to enjoy them in a combined manner. For example, maybe you can try to build your social life around people in your work environment. Perhaps there are people with whom you work who share common interests so that you can develop your career around people and activities you love. This is not easy, it requires some thought and organization, as well as some give and take, however nothing is truly impossible if we put our minds to it, it just depends how important it is to you. The same holds true for running errands, if you can work them into one outing or on the way somewhere or on the way back, you will not only save time, but also gas in your vehicle…more economical on all counts.
Social media, family, friends, employees, co-workers, and unscheduled meetings, various interruptions, etc., can use up precious time if you let them. Try to carefully budget your time for necessary activities and tasks. Also remember to use the small word, “no”, sorry I cannot do that for you at this time. If your plate is already full, adding more jobs will only make you stressed and lower your performance level. Decide to limit non-supportive interactions that don’t energize and support what you are trying to accomplish. As for social media, it can easily be a black hole for time and productivity. Use it appropriately and sparingly as a tool to support your endeavors and social needs, not to fill your day and take away from your ability to achieve what you must and wish to fulfill.
You would think learning takes time from your productivity, but actually there are always new tools and innovative ways of doing things that can save you time on mundane tasks which would free you up for your priorities. Always be looking for a new way to gain valuable hours here or there. In the end, it will have been time well spent and will increase your efficiency and help you to accomplish more in less time.
There is absolutely no need to beat yourself up if you find that you cannot do all the things you want because you are handling other work that needs your attention. Life happens! The world will not end, in most cases, just because you left a few things undone until the next day or so. Celebrate your progress and keep refining your abilities and achievements towards creating a happy productive existence. This is why making lists and crossing off items is a staple in any productivity handbook. Every completion is a small victory that adds up along the way, just don’t make those lists too long as that can defeat their purpose, make them doable and you will feel less frustration and more happiness! [/message]
Remember this…..time management is actually a misnomer, you cannot actually manage time, you can only manage yourself. So the more systems, processes and practices that you can employ to help you accomplish what you wish to, the happier, healthier and more successful you will be!