15 Ways You Can Be More Productive

Staying focused and productive can be a challenge when everything seems to be tugging for your attention. My clients often tell me that they are overwhelmed with so much to do and want to know how they can be more productive.

Here are 15 of my best tips.

  1. Plan your day before it starts

You are in control of your day and your calendar. Deciding what you plan to achieve sets the tone of your day. It keeps your mind focused. And a focused mind can achieve a lot.

  1. Read and write down your goals every day

This daily reminder will mentally put you in a positive state to accomplish those goals in the best way possible.

  1. Use a default diary

Set up a default diary and make sure that you have time scheduled to complete important projects and tasks.

  1. Prioritize your work for the day

While reviewing your plans for the day, identify the most important things you need to do. Focus on the most critical work first before doing everything else.

  1. Analyze your activities to identify and minimize time wasters

If you want to free up some serious time, start with doing a skill/fun box exercise to determine what you need to do and what you should delegate. My clients have reported to me that they hear my voice in their head asking: “can’t someone else do that?

  1. Learn how to delegate well

Delegation is not abdication – nor is it micromanaging. Delegation is a skill that you can learn – this will help: How to become a master of delegation.

  1. Reduce inefficient communications

Develop a regular team meeting rhythm including a daily huddle for managing employees. When it comes to communicating with clients or vendors, sometimes a phone call is faster and more effective than an email.

  1. Break large tasks into smaller tasks

Have you ever looked at something on your to-do list and thought to yourself: “I don’t even know where to start”? The best way to start is by breaking that large task into smaller tasks.

  1. Take a break when you need one

When you begin to feel overwhelmed and stressed with work, take a break. Breaks are necessary to recharge your brain cells to be more focused when you eventually resume.

  1. Manage interruptions

Interruptions will break your flow and significantly impact your productivity. If you need to do some focused work turn off your phone notifications, close your office door and make yourself unavailable.

  1. Concentrate on one thing at a time

Once you have identified a key task, stay on it until it’s 100% complete.

  1. Work every day towards achieving a long-term outcome

One of the best ways to achieve your long-term visions is to be more productive in your short-term goals. Work towards your long-term goals by actively accomplishing the daily goals you set for yourself.

  1. Simplify your work process

Sometimes we fall into habits of doing things the same way every time without stopping to look for a better way. Can you get the same thing accomplished in 5 steps instead of 7?

  1. Learn how to terminate unproductive discussions

Find a way to politely extract yourself from casual chitchat. If you have completed everything on the agenda, end the meeting early and claim back some time.

  1. Set communication rules for your peers or subordinates who bring you questions or problems

Ask people to do these 3 things before they come to you:

  1. Write down the problem. Reduce it to a single sentence.
  2. What are the three best solutions or suggestions for the problem? Write them down.
  3. What do you recommend?

Being more productive is an intentional decision to make. When you are clear about what you need to do, the above tips can really help you make the most out of each day.

Sometimes “increased productivity” isn’t the answer

If you are uncertain about your goals and your most important priorities or if you know you need to make significant changes to how you are doing business and aren’t clear about what those changes need to be it might be time to consider working with a business coach.


Sandy Chernoff
Sandy Chernoff
SANDY'S 30 years of didactic and clinical teaching in study clubs and continuing dental education, coupled with her almost 40 years of Dental Hygiene practice bring a wealth of experience to her interactive soft skills workshops. With her education background she easily customizes interactive sessions to suit the specific needs of her clients. Her energetic and humorous presentation style has entertained and informed audiences from Victoria to New York City. Sandy’s client list includes law firms, teaching institutions, volunteer and professional organizations and conferences, businesses, and individuals. Her newest project is turning her live workshops into e-learning programs using an LMS platform. Her teaching and education background have helped her to produce meaningful and somewhat interactive courses for the learners wanting the convenience of e-learning options. As the author of 5 Secrets to Effective Communication, Sandy has demonstrated her ability to demystify the complexities of communication so that the reader can learn better strategies and approaches which will greatly improve their communication skills and ultimately reduce conflict, resentment, disappointment, complaining, and confusion. As a result, the reader will be able to increase productivity, efficiency and creativity, improve all the relationships in their lives and ultimately enjoy a happier, healthier existence! Sandy blogs regularly on her two websites on the various soft skills topics that are featured in her workshops and e-learning programs.

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